At a glance
| Input | Action | Output | Limit |
|---|---|---|---|
| Current terms, space, period, and declared scope | Use Audit Evidence Export and Generate Evidence Package | CSV and print-ready views of terms, approvals, histories, scan status, scan history, and finding resolutions | Export filtering uses the selected Confluence space, period, and 500-record evidence cap. It reports stored records at export time. |
| Baseline reason and selected spaces | Use Terminology Baseline and Create baseline | Frozen term states, scanned page references, page versions, usage rows, and comparison state | This operational baseline uses stored scan evidence. A configured code cap is not proof of measured production capacity. |
| Governed spaces and retention policy | Use Create enterprise freeze and Prepare and queue freeze | Fixed approved meanings, artifacts, revisions, hashes, usages, findings, and coverage; trace links are not frozen | The server pins one scan snapshot and checks capacity. Incomplete preparation does not create a promoted baseline. |
| Stored freeze objects | Use Run verification | One summary line with match, missing, corruption, drift, and stale source counts | It checks stored objects only, not live pages, usage, or trace endpoints. Verification does not repair data. |
| Completed baseline | Use Export archive | Bounded archive parts and a root manifest in app storage | The workspace shows only Export archive completed. and offers no download. It is not legal WORM storage. |
| A later term or page change | Inspect Changed since baseline | A delta from the frozen term or page state | The completed baseline stays fixed. New work belongs to current state or a later baseline. |
How it works
- Open Audit Evidence Export. Select Evidence scope, Period from, and Period to.
- Choose Generate Evidence Package. Use the CSV or print-ready output for a current review pack.
- Open Terminology Baseline. Select governed spaces and retention under Create enterprise freeze.
- Choose Prepare and queue freeze. Wait for Freeze progress to complete without unresolved coverage blockers.
- Review Frozen meanings and revisions. Choose Run verification.
- For files to hand over, use Download baseline package (JSON) or Download baseline package (CSV) from Terminology Baseline, or Download glossary slice in the workspace.
Example
A bank needs a quarterly terminology report and a release evidence package. It exports the current glossary for reviewers. The CSV shows definitions, approval chains, scan status, and resolutions. For the release, an administrator creates an enterprise freeze. That baseline fixes the approved meanings and exact policy revisions used at the release point. Verification checks its stored objects before the release review.
What this does not mean
The glossary export is useful for review, audit preparation, and human-readable evidence. It is not a frozen source package. A baseline preserves a defined state, but it does not certify compliance, approve a release, execute signatures, replace a QMS, or create legal WORM storage. Hashes detect change. They do not prove that captured content was correct or complete at its source.
Related questions
Next step
Use Audit Evidence Export for a current review pack. Use an enterprise freeze when the decision depends on exact meanings, revisions, relationships, and later verification.
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